OneNote – the powerful digital notebook

OneNote is an electronic version of a paper notebook where you can write down note, thoughts, ideas, scribbles, reminders and all kinds of other information.  Unlike traditional document page formats, OneNote offers a free-form canvas where you can type, write or draw notes in the form of text graphics and images wherever and however you want them.

YouOneNote Training may be wondering why you need to bother with another program when you can take perfectly adequate notes in Word, Outlook, even Notepad — or on paper.  But imagine the convenience of having all your notes together in one place, with no need to remember file names or locations — and of being able to create a task in Outlook directly from your notes.

Microsoft OneNote gives you the ultimate place to store and share your notes in a single, easy-to-access location. Capture text, photos, and video or audio files with OneNote to keep your thoughts, ideas and important information readily available. By sharing your notebooks, you can quickly swap notes with other people on your network, keeping everyone in sync and up-to-date.

What Kind of Notes can I Keep?

OneNote uses containers and they can contain the following:

  • Typed notes – just click and type
  • Lists i.e. bullets or numbered
  • Images such as clipart, digital photos etc
  • Information copied and pasted from the Internet or other programs on your PC
  • Ink notes for use with a Tablet Pc
  • Diagrams
  • Screen shots again from your PC or the Internet
  • File attachments

 Once created, notes can be moved around simply by clicking and dragging.  Press the Shift key while dragging if you want to merge note containers.  Containers can be moved to different pages, pages can be moved to different sections, sections can be moved to different notebooks.  Sections can also be grouped together to create a multi-level hierarchy.

Other Features of OneNote


With the increasing number of mails “Personal Task Management” is becoming itself an important task for everyone. Additional complexity is created by the fact that only very rarely there is the luxury of working only on one task until it is finished. Reality is that parallel streams of “work in progress” require to switch continuously on demand between the related actionable items.

Sharing Notes with Others

Shared notebooks allow multiple people to edit at the same time.  Changes are merged automatically and available offline for each person.

You can send any note page as an e-mail message as recipients do not need to have One Note to view the Notes

Getting Help

By creating various notebooks in OneNote it can become harder to find what you need.  OneNote has a Find feature that enables you to search for text within a Section, Section group, Notebook or All Notebooks.

Organising Information with Sections

Within each notebook there are sections which are represented by tabs along the top of the notebook.  You can use these sections to breakdown the notebooks overall topic or theme into smaller subjects.  For example a sales notebook might have sections for each client, another for a to-do list and one for company notes.  You can create as many sections as you need.  There are no limitations (only a limit on the amount of data that you store in a single section).

Notebook Hierarchy

Each section in a notebook corresponds to a file within the notebook folder.

Notebook          the largest component.  They store sections and pages.

Section               sections store pages that are related under a single topic.

Page                   pages contain specific notes and information on a particular topic.

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