Working with Charts and Graphs in Microsoft PowerPoint

Read our easy instructions on how to work with Charts and Graphs in Microsoft PowerPoint.Microsoft PowerPoint

How to insert a Chart

 

STEP

ACTION

1 Create a new slide
2 Click on the Chart  icon From the Title and Content layout or choose Insert Chart from the Illustrations Group of the Insert Tab.
3 Choose the Chart Layout you require, click OK
4 Microsoft Excel will open alongside PowerPoint.  Excel contains the data source used by the chart

Change the default data as necessary then close Excel

5 When a chart is selected in PowerPoint the Chart Tools Tab will appear in the Ribbon

These 3 tabs contain all controls needed for the design and formatting of charts

Editing the Chart

 

In order to change the chart you must have the Chart Tools Ribbons active.  You can change the look of the chart at any time by using the icons on the Chart Tools, Design, Layout and Format Ribbons.

How to change the Chart Type

 

STEP

ACTION

1 Activate the Chart by clicking inside the border
2 On the Chart Tools, Design Tab change the Chart Layout and colour scheme if applicable.

How to change Chart Attributes

STEP

ACTION

1 Each element of the chart can be selected and changed, for example the chart Title area or the chart Background area.
2 Select the appropriate icon from the Chart Tools, Layout Tab
3 By choosing the More … Options menu you will see a complete list of all changes that can be made.
4 Select options

How to insert an Excel Worksheet

STEP

ACTION

1 Insert a new slide
2 Choose the Insert ribbon
3 Choose Object
4 Choose Microsoft Excel Worksheet.
5 Click OK.
6 Type your data
7 Click outside the border to ember the object into PowerPoint

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